Check Reimbursement Procedure & Form
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To be reimbursed for an out of pocket H.S.A. expenditure complete a check request form and attach the original receipts. Be specific with the purpose of the purchase, so we can accurately document the reimbursement and the account to be charged.
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Make a copy of the completed check request form and receipts for your records and in case there are any questions.
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Return the form in an envelope to the TFS bookkeeper (via your child’s teacher or the reception desk). You do not need to get signatures before submitting your form.
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So that accurate records can be kept, please turn in all receipts for reimbursement within 14 days of purchase. This is imperative, so that budget numbers are as up to date as possible at all times.
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Checks are cut on Tuesday of each week, if a request has been received by Friday of the previous week. They are mailed out on Wednesday or Thursday of the week that checks are cut.
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Cultural Art Performers/Guest Speakers – If you are requesting payment to an artist/performer/guest speaker, the Social Security number for the performer must be included on the Request Form. You may turn in your request well in advance of the performance (3-4 weeks or longer). Instead of filling in your mailing address, put “Return Check to Donna Sincock in TFS Office”. She will hold the check in the TFS safe until the day of the performance. You may pick the check up that day and hand deliver it.
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For further assistance, contact Bookkeeper Donna Sincock at 847-8205 ext. 253 or Donna.Sincock@stfrancisraleigh.org
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